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Plan your event

Request SPACE FOR COMMUNITY Group EVENT

We welcome community organizations to use our facility.  Our sanctuary is known for its splendid acoustics and can accommodate 350 people.  We have meeting spaces for groups of all sizes, from 2 to 200.

If your organization wishes to use the WPC facility for an event or series of events, please review our  Facilities Use Policy, Guidelines and Request Forms for guidance and to initiate a request.  
Upon receipt of a completed request form, WPC will determine:

  1. Whether its Facilities Use Policy permits use by the requesting organization and for the proposed event
  2. Whether the requested date(s) is available, and
  3. Whether any special requests can be accommodated.

Note:  A request for use of WPC facilities is not considered approved until it has been agreed to and signed by both the requesting organization and WPC.  For additional information, please contact Stephen Foster, our director of finance and administration by email or telephone (757) 229-4235.  He is ready to help you.

Schedule a WPC event

For Internal WPC EVENTS Only

All internal WPC groups wishing to book rooms for in-person, virtual or hybrid meetings or events, are asked to complete and submit the WPC Event Request form.  Your request will be sent to our Church Secretary for review,  approval and resource coordination.

   WPC Event Request Form

To set up a new one-time or recurring event

Including all in-person, all online, or hybrid meetings

To Make Changes to Existing One-Time and Recurring Events

Contact Vanessa Gamble during weekday office hours at or 757-229-4235. Changes include but aren’t limited to:

  • Cancelations
  • Change of technology needs (e.g., the meeting switches from all in-person to hybrid, a monitor is required that wasn’t previously requested, etc.)
  • Updated description
  • Different contact
  • Date, time, or location adjustments

On-Site Support

If your event has been previously set up through the church office, our facilities staff will set up your space as requested with the appropriate audio/visual and technology pieces in place. For those occasions when additional on-site technology support is required:

  • During the work week, please contact Elbert Fleming, or Stephen Foster
  • For the weekends, the Communications Ministry has a small group of volunteers who can help to support events. Please contact Sherry Volk to arrange support.

Be advised that allowing us lead time of at least a day to facilitate your equipment use is very much appreciated and will allow for us to have the setup ready for your use. The more notice that you can give, the better.

Life EVENTS